Shoots Coordinator

The Shoots Coordinator supports the Shoots Manager with administrative tasks, shoot coordination, finalization and distribution of videos, and media asset management. This position helps facilitate kid-oriented videography.

The Shoots Administrative Assistant reports to the Shoots Manager. 

Compensation & Benefits

  • Part-time, exempt: $26.00/hour

  • Work week: 20 hours/week, Monday - Friday with occasional additional hours during events/campaigns

  • Location: Hybrid, Tues-Thurs in office

  • PTO: 1.5 weeks (60 hours)

  • Retirement: 3% matching simple IRA

  • Be a part of finding a forever family for every child 

Shoot Coordination

  • Support Shoots Manager with data entry, administrative tasks, and coordination for the referral through approval process for kid reels. 

    • Coordinate site locations, activities and gifts; communicate efficiently and professionally with a wide variety of individuals (agency/county social worker(s), foster parent(s), group home staff, etc.) to solidify details (date/time/location, etc.) for each video shoot

    • Work to create a shoot day for each child/teenager that reflects their unique interests and personality through the selected activity and location

  • Maintain all Makin’ Reels Boards in monday.com 

  • Ensure privacy requirements are adhered to for each reel (modesty, location, etc)

  • Ensure sharing permission requirements are accurate in monday.com

  • Maintain Shoot Crew calendars

  • Support additional video shoots as needed

  • Other duties as assigned

Kid Reel Finalization and Updates

Finalization

  • Download reels from Google Drive/Upload to Vimeo

  • Download images from Google Drive/Upload to project management board

  • Cross reference youth’s participation forms w/project management boards to ensure full accuracy of posting permissions

  • Upload finalized reels to TRHP’s website (if applicable)

  • Upload finalized reels to TRHP’s social media (if applicable)

  • Pull Vimeo embed codes and post page links for partner platform sites; populate project management boards (if applicable)

  • Add approved reels to project management board’s social media queue (if applicable)

  • Add approved reels to Canva for events (if applicable)

  • Communicate in project management system once ready for TRHP to deploy final communication out to social workers and partner platforms

  • Manage all kid reel mailings (flash drive copy + handwritten thank you card) 

Updates

  • Remove/re-add reels from TRHP website as needed

  • Update Vimeo embed code permissions as needed; pull and record Vimeo metrics

  • Remove/re-add reels from Canva as needed

  • Remove/re-add reels from project management’s social media queue as needed

  • Remove/re-add reels from TRHP’s social media accounts and pull/record metrics

Media Asset Management

  • Maintain Video Team Drive and transfer of deliverables from Google Drive to Monday.com boards, distribution, and storage.

  • Oversee storage, organization, and accessibility of media files

  • Organize, catalog, and maintain large volumes of video files and related assets

  • Develop SOPS and systems for managing video assets 

  • Develop and enforce file naming conventions, folder structures, and metadata standards

  • Manage ingestion of media files delivered by contractors, ensuring completeness and quality

  • Maintain and optimize digital asset management (DAM) systems or cloud storage platforms

  • Control and manage user access, permissions, and versioning of media files

  • Coordinate with production teams to ensure assets are properly archived and accessible

  • Troubleshoot file access issues and ensure timely retrieval of requested assets

  • Perform regular audits to ensure file integrity, consistency, and proper storage practices

  • Back up and safeguard all media assets according to company protocols

Qualifications

  • Strong organizational skills

  • System-oriented, accuracy-driven and detail-focused

  • Energized by a wide variety of one-time and recurring tasks

  • Ability to manage multiple tasks and deadlines with consistency

  • Ability to identify/solve problems and execute solutions on behalf of Shoots Manager

  • Experience in high level admin, operations, or shoot support preferred

  • Demonstrated success in transforming systems into high-performing workflows

  • Personal alignment with our core values and statement of faith

  • Proficiency in Google Suite, monday.com (or comparable platform), and CRM platforms

  • Excellent verbal and written communication skills, with specific attention and care paid to navigating the field of Child Welfare

  • Personal connection to adoption and working with youth preferred

How to Apply

Interested? Send the following to info@thereelhopeproject.org: 

  • Resume

  • Two References (one personal and one professional)

  • 4-5 minute video introducing yourself: consider shaing relevant experience, any personal connection you have to adoption or foster care, why this role caught your attention, and what excites you about joining our team and a faith-fueled organization.

We can’t wait to meet you!

Apply